AI Savings Directory
Every entry names what you pay for today, the vendor's list price with a source and date, and how far we've got checking it. Blank means not yet tested. We don't fill gaps with guesses. Data for agents: JSON · CSV · schema.
10 entries
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Bookkeeping & accounting · Build it (replacement project)
Replace a $154/month bookkeeper with Grok Bot (plus a QuickBooks downgrade)
Case study (owner-documented)Case study in progress
Jason Reed's owner-documented case study: canceled a human bookkeeper at $154/month in September 2026; Grok Bot now categorizes and reconciles in QuickBooks Online via bank feeds Jason connects. Second saving: downgraded QBO ~$150 → ~$85/month (Jason-reported) after his accountant said class tracking was unnecessary. CPA still reviews reports. Gross ~$219/month (~$2,628/year) owner-reported before attributable AI cost. Page remains draft until Jason reviews.
- Replaces
- Human bookkeeper
- List price
- $154.00/month (Owner-reported amount Jason Reed paid a human bookkeeper ($154/month, $1,848/year); canceled September 2026. Not a public list price. Second owner-reported saving (not in this field): QBO downgrade ~$150 → ~$85/month ≈ $65/month ≈ $780/year; Intuit list prices checked 2026-10-11 on https://quickbooks.intuit.com/pricing/ were Plus $140/mo and Essentials $85/mo (Jason's ~$150 is ~$10 above Plus list; his numbers are not overwritten). Directory potential_gross stays $154×12 per schema., checked Oct 11, 2026)
- Potential gross / yr
- $1,848.00 estimate, before AI costs
- Est. net / yr
- $1,428
- AI platform
- Grok Bot, QuickBooks Online
- Monthly AI cost
- $100.00
- Level
- Intermediate (planned, pre-test)
- Setup time
- 0.25 h
- Human oversight
- High (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Oct 11, 2026 · reviewed Oct 11, 2026
- Notes
- Owner-documented 2026-10-11/12. Setup ~15 minutes (owner-reported). Gross ~$219/mo (bookkeeper $154 + QBO downgrade ~$65) = ~$2,628/yr; net = $219 - $100 Grok Bot (full plan attributed, conservative) = ~$119/mo = ~$1,428/yr. potential_gross_annual_usd stays $1,848 (bookkeeper only) per schema rule; est_net uses combined owner-reported gross. Net excludes oversight time (not yet measured). Still open: monthly oversight minutes; QBO invoice confirming plan amounts; accuracy checks; sales tax/payroll; errors caught; publish restrictions; relationship disclosure. Page remains draft.
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Receipts & expenses · Build it (replacement project)
Receipt and expense tracking with an AI assistant
Not yet tested
Capture receipts, extract vendor/date/amount/category, and keep a reviewable expense log instead of paying for a dedicated expense app.
- Replaces
- Expensify · Collect
- List price
- $5.00/month (Vendor-announced flat price of $5 per member per month, no annual commitment, for workspaces created on or after April 1, 2025 (Expensify blog, May 8, 2025). Expensify's pricing page did not render for our fetcher, so the price came from the vendor's own announcement. Source, checked Oct 11, 2026)
- Potential gross / yr
- $60.00 estimate, before AI costs
- Est. net / yr
- Not yet tested
- AI platform
- Grok Bot
- Monthly AI cost
- Not yet tested.
- Level
- Beginner (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- Medium (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- Per-member price: savings scale with team size. Tax treatment of AI-extracted data needs human review.
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Client follow-up / CRM · Build it (replacement project)
Client follow-up assistant
Not yet tested
Draft follow-ups for leads and clients on a schedule, with a human approving every message before it is sent.
- Replaces
- Pipedrive · Growth (the tier with automated follow-up sequences)
- List price
- $39.00/month (US$39 per seat per month billed annually (US$468/seat/year). Monthly billing costs more. Lite (US$14/seat/month, billed annually) lacks automation sequences. Source, checked Oct 11, 2026)
- Potential gross / yr
- $468.00 estimate, before AI costs
- Est. net / yr
- Not yet tested
- AI platform
- Grok Bot
- Monthly AI cost
- Not yet tested.
- Level
- Intermediate (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- High (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- A CRM does far more than follow-ups; this only replaces the follow-up part. Outbound messages require human approval (policy).
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Invoicing & payments · Build it (replacement project)
Invoices and approved payment reminders
Not yet tested
Generate invoices from a simple log and draft polite payment reminders that you approve before they go out.
- Replaces
- FreshBooks · Lite
- List price
- $23.00/month (Regular price US$23/month (shown as 'Was $23.00'); a promotional $1/month first-year offer was running on the check date. Payment processing fees are separate and do not go away. Source, checked Oct 11, 2026)
- Potential gross / yr
- $276.00 estimate, before AI costs
- Est. net / yr
- Not yet tested
- AI platform
- Grok Bot
- Monthly AI cost
- Not yet tested.
- Level
- Beginner (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- High (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- You still need a way to accept payments. Reminders are only sent after human approval (policy).
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Social media · Build it (replacement project)
Social media planning and drafting
Not yet tested
Plan a content calendar and draft posts with AI, then publish manually or with a free scheduler.
- Replaces
- Buffer · Essentials (1 channel)
- List price
- $5.00/month (US$5/month per channel, billed yearly (US$60/year). Priced per channel, so cost scales with channels; Buffer also has a free plan. Source, checked Oct 11, 2026)
- Potential gross / yr
- $60.00 estimate, before AI costs
- Est. net / yr
- Not yet tested
- AI platform
- Grok Bot
- Monthly AI cost
- Not yet tested.
- Level
- Beginner (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- Medium (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- Small savings per channel; value is mostly time. Posts are reviewed by a human before publishing (policy).
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Research & monitoring · Build it (replacement project)
Recurring research and monitoring reports
Not yet testedGuide planned
A scheduled AI digest that monitors topics, competitors or prices and sends a sourced summary.
- Replaces
- Feedly · Pro
- List price
- Not recorded (Not verified: Feedly's pricing page did not load for our fetcher and third-party reports disagree. Left null until checked on the vendor page.)
- Potential gross / yr
- Not estimated
- Est. net / yr
- Not yet tested
- AI platform
- Grok Bot
- Monthly AI cost
- Not yet tested.
- Level
- Beginner (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- Low (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- Guide planned. Summaries must link to sources so readers can check them.
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Travel · Find it (agent comparison)
AI agents for cheaper travel bookings (comparison)
Not yet testedGuide planned
Compare AI travel agents and fare-search assistants on whether they actually find cheaper itineraries than a manual search.
- Replaces
- Manual fare search / travel agent fees
- List price
- Not recorded (No single subscription is replaced; savings depend on each trip. Not estimated until tested.)
- Potential gross / yr
- Not estimated
- Est. net / yr
- Not yet tested
- AI platform
- Varies by agent
- Monthly AI cost
- Depends on the agent; not yet tested.
- Level
- Beginner (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- High (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- Comparison planned. Agents must not complete purchases without human approval (policy).
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Subscriptions & bills · Find it (agent comparison)
Agents for subscription cancellation (comparison)
Researched (vendor claims)Guide planned
Compare apps and AI agents that find and cancel unwanted subscriptions, and check what they really complete versus suggest.
- Replaces
- Forgotten or unwanted subscriptions
- List price
- Not recorded (Savings depend on each person's subscriptions. Reference point for one candidate agent: Rocket Money says Premium uses pay-what-you-think-is-fair pricing, typically US$7-14/month, subject to change (vendor page). Source, checked Oct 11, 2026)
- Potential gross / yr
- Not estimated
- Est. net / yr
- Not yet tested
- AI platform
- Varies by agent
- Monthly AI cost
- Varies by agent (see price basis); not yet tested.
- Level
- Beginner (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- High (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- Only the vendor's own pricing claim has been recorded. Tests must use test accounts, not real bank logins (policy).
-
Scheduling · Build it (replacement project)
Personal scheduling assistant
Not yet testedGuide planned
Let an AI assistant propose meeting times and manage booking requests instead of paying for a scheduling app.
- Replaces
- Calendly · Standard
- List price
- $10.00/month (US$10 per seat per month as shown with yearly billing on the check date; monthly billing costs more. Calendly also has a free plan (one event type). Source, checked Oct 11, 2026)
- Potential gross / yr
- $120.00 estimate, before AI costs
- Est. net / yr
- Not yet tested
- AI platform
- Grok Bot
- Monthly AI cost
- Not yet tested.
- Level
- Intermediate (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- Medium (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- Guide planned. Calendar access is sensitive; use least-privilege permissions.
-
Meetings & notes · Build it (replacement project)
Meeting notes and task extraction
Not yet testedGuide planned
Turn recordings or transcripts into notes and a reviewed task list instead of paying for a dedicated notetaker.
- Replaces
- Otter.ai · Pro
- List price
- $16.99/month (US$16.99 per user per month on monthly billing; annual billing was advertised lower on the check date. Otter also has a free Basic plan. Source, checked Oct 11, 2026)
- Potential gross / yr
- $203.88 estimate, before AI costs
- Est. net / yr
- Not yet tested
- AI platform
- Grok Bot
- Monthly AI cost
- Not yet tested.
- Level
- Beginner (planned, pre-test)
- Setup time
- Not yet tested
- Human oversight
- Medium (required by our policy)
- Guide
- Free
- Success rate
- No test data
- Last verified
- Never (not yet tested) · reviewed Oct 11, 2026
- Notes
- Guide planned. Recording consent laws vary; get everyone's consent before recording.
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Questions
- Are the savings in this directory measured results?
- No, not yet. "Potential gross" is the replaced tool's vendor list price times 12, before AI costs and time. Net savings appear only after a setup is tested by AI Savings Lab or documented by its owner.
- What do the verification statuses mean?
- Not yet tested: researched only. Researched (vendor claims): we recorded what the vendor says but have not tested it. Tested by AI Savings Lab: we ran it ourselves with test data. Case study (owner-documented): the owner documented a real setup with us.
- Can AI agents use this data?
- Yes. The full directory is available as JSON and CSV at /data/directory.json and /data/directory.csv, with a JSON Schema.